Keep employee performance reviews short and frequent
SOFTWAREBy Admin - Aug. 9, 2012, 8:50 a.m.
Staff performance reviews are critical in most businesses yet unpopular with the majority of managers who would probably admit they find conducting reviews a tedious task. However, with proper planning and the use of payroll and HR software, performance reviews can be a simple, quick, valuable and motivational experience for managers and employees.
The key is to ensure that the performance review process is simple and quick. “Avoid making the review process too complex or it could become both intimidating for employees and tedious from an execution point of view,” says Phil Meyer, technology director at Sage Pastel Payroll.
The answer is to measure less, more frequently. Keep the process simple and develop a habit of conducting reviews more often as employees generally are more comfortable with this approach.”
If simplified, quick reviews that are regularly conducted enable managers to deliver more value to employees, identifying areas where improvement is necessary and providing the employee with an opportunity to improve in those areas by the next review. A combination of regular short reviews with one in more detail at longer intervals probably offers the greatest value to both employers and employees.
“Despite the fact that performance reviews are not intended to be a tool by which to determine salary increases, they often end up playing that role,” adds Meyer. “The real objective, however, is to regularly identify areas of concern and areas of excellence to the benefit of both employee and employer.”
For employers, Meyer says well-developed personal skills lead to positive performance review outcomes and he points out that where regular reviews are implemented, employees who have received a negative review at least have a chance to turn that into a positive outcome at the next one.
“Human Resources Management (HRM) is a vital component of good business practice but doing it properly and effectively is not always that easy. This is where technology in terms of payroll and HR software solutions can ensure that the correct systems and processes are firmly in place.
Aligning employees to the company vision, mission and objectives is achieved through measurement and regular reviews. It is important for employees to receive recognition for achievement and are made aware of under-achievement and what they need to do to rectify it.
Meyer recommends that reviews should take five to 10 minutes. “Regular appraisals and feedback is the way to keep on track. Employees have opportunities to improve and that improvement is easily traceable over shorter periods of time.”
“Automated payroll and HRM software solutions assist managers by offering pre-defined Key Performance Area (KPA) and Key Performance Indicator (KPI) categories and review templates that are automatically kept on record. Management is therefore able to store all review records and accurately monitor staff performance improvements.
“Employees like to receive written feedback from reviews, even if only by email. Such brief reports provide a base for comparison and both parties know where they stand. The next review will enable both parties to identify the levels of improvement and progress achieved,” concludes Meyer.
Sage Pastel Payroll, a member of the Softline Group and the Sage Group plc, is one of the leading developers of payroll and HR software solutions and services in Africa. Skills, experience and innovation in this field accumulated many years in business confirm Sage Pastel Payroll’s prominent position in the start-up, small, medium and larger market space. Sage Pastel Payroll & HR offer easy-to-use, feature-rich and flexible software solutions.
MORE SOFTWARE NEWS
NigComSat chief: foreign ICT a security riskThe proliferation of foreign ICT in the country is capable of threatening the security of Nigeria, NigComSat Limited has warned. Read More
Microsoft counts down to end of XP supportThis week marks the start of the one month countdown to Windows XP End of Service Support, and small businesses in Africa are urged to upgrade. Read More
Office 365 Home Premium benefits extendedMicrosoft has introduced new features to Microsoft Office 365 Home Premium allowing one subscription to be used by five people across five different devices. Read More
VMware, Google modernise corporate desktopsVMware has announced that it is joining forces with Google to modernise corporate desktops for the Mobile Cloud Era. Read More
Microsoft’s compelling new server and operating system releases reveal their hidden talentsThe latest advancements and upgrades to Windows 2012 R2 and Windows 8.1 show a clear understanding of how the market is evolving, says Tarsus. Read More
New General Manager for Red Hat in Middle East, Turkey & AfricaRed Hat has announced the appointment of Fayçal Saile as general manager for the Middle East, Turkey and Africa (META) region. Read More
SAP Africa in cloud agreement with Nigeria’s Oryx Computer SystemsIn a move to bolster its SAP® Business One Cloud solution implementations for Small to Medium Business Enterprises (SMEs) across West African states, SAP Africa has signed a private cloud licensing agreement with Oryx Computer Systems. Read More
Unlimited Titans takes personnel performance management to a new levelThe Unlimited Titans cricket franchise has partnered with Sage VIP HR & Payroll, a leading developer and implementer of HR and payroll management software. Read More
Capgemini, VMware accelerate customer journey to IT as a ServiceCapgemini and VMware are partnering to create business cloud orchestration solutions to accelerate the customer journey towards IT as a Service. Read More
Microsoft Office 365 harnesses the cloud for a channel winMicrosoft Office 365 is a win-win for the channel, says Andrew Firman of Tarsus Technologies. Read More
FEATURED STORYMACRA demystifies spectrum management
Malawi's regulator explains the issues around spectrum allocation. Gregory Gondwe reports.
BEST READ NEWS
IN DEPTHYouthConnekt launches Mobile Apps for Human Development Challenge in Rwanda
Rwanda’s Ministry of Youth and ICT and the UNDP, in close collaboration with Motorola Solutions, will power a Mobile App Challenge that will be implemented by YouthConnekt.