Keep employee performance reviews short and frequent
SOFTWARE| Aug. 9, 2012, 8:50 a.m.
Staff performance reviews are critical in most businesses yet unpopular with the majority of managers who would probably admit they find conducting reviews a tedious task. However, with proper planning and the use of payroll and HR software, performance reviews can be a simple, quick, valuable and motivational experience for managers and employees.
The key is to ensure that the performance review process is simple and quick. “Avoid making the review process too complex or it could become both intimidating for employees and tedious from an execution point of view,” says Phil Meyer, technology director at Sage Pastel Payroll.
The answer is to measure less, more frequently. Keep the process simple and develop a habit of conducting reviews more often as employees generally are more comfortable with this approach.”
If simplified, quick reviews that are regularly conducted enable managers to deliver more value to employees, identifying areas where improvement is necessary and providing the employee with an opportunity to improve in those areas by the next review. A combination of regular short reviews with one in more detail at longer intervals probably offers the greatest value to both employers and employees.
“Despite the fact that performance reviews are not intended to be a tool by which to determine salary increases, they often end up playing that role,” adds Meyer. “The real objective, however, is to regularly identify areas of concern and areas of excellence to the benefit of both employee and employer.”
For employers, Meyer says well-developed personal skills lead to positive performance review outcomes and he points out that where regular reviews are implemented, employees who have received a negative review at least have a chance to turn that into a positive outcome at the next one.
“Human Resources Management (HRM) is a vital component of good business practice but doing it properly and effectively is not always that easy. This is where technology in terms of payroll and HR software solutions can ensure that the correct systems and processes are firmly in place.
Aligning employees to the company vision, mission and objectives is achieved through measurement and regular reviews. It is important for employees to receive recognition for achievement and are made aware of under-achievement and what they need to do to rectify it.
Meyer recommends that reviews should take five to 10 minutes. “Regular appraisals and feedback is the way to keep on track. Employees have opportunities to improve and that improvement is easily traceable over shorter periods of time.”
“Automated payroll and HRM software solutions assist managers by offering pre-defined Key Performance Area (KPA) and Key Performance Indicator (KPI) categories and review templates that are automatically kept on record. Management is therefore able to store all review records and accurately monitor staff performance improvements.
“Employees like to receive written feedback from reviews, even if only by email. Such brief reports provide a base for comparison and both parties know where they stand. The next review will enable both parties to identify the levels of improvement and progress achieved,” concludes Meyer.
Sage Pastel Payroll, a member of the Softline Group and the Sage Group plc, is one of the leading developers of payroll and HR software solutions and services in Africa. Skills, experience and innovation in this field accumulated many years in business confirm Sage Pastel Payroll’s prominent position in the start-up, small, medium and larger market space. Sage Pastel Payroll & HR offer easy-to-use, feature-rich and flexible software solutions.
MORE SOFTWARE NEWS
Westcon only Symantec distributor in SADCWestcon has announced that long-time vendor partner Symantec has extended the value-added distributor’s footprint in the SADC region. Read More
Sage One Accounting, MTN Business to storm African cloud marketThe Sage One Accounting cloud accounting software is now available in a number of major markets throughout sub Saharan Africa, following a partnership between Sage Pastel Accounting and MTN Business. Read More
Introducing VMware vSphere 6 – The foundation for the hybrid cloudVMware has announced VMware vSphere 6, the newest edition of the industry-defining virtualisation solution for the hybrid cloud and foundation for the software-defined data centre. Read More
4 Signs that it is time to replace your ERP systemIt is a good idea to do a frequent gap analysis to see whether your ERP system still meets your needs. Read More
Sage ERP X3 helps Brent Oil keep pace with volatile industryBrent Oil, South Africa's largest and fastest-growing non-refining fuel wholesaler, has implemented the Sage ERP X3 enterprise application suite to tighten financial controls, improve efficiencies, and streamline its business processes. Read More
Barnstone launches ‘try before you buy’ SAP Hana optionBarnstone has launched a “try before you buy” offering to give companies a risk-free opportunity to try out SAP Hana technology without any significant investment. Read More
Focus Softnet appoints Future Kenya as strategic partnerFocus Softnet, a leading global ERP and software solutions development company, has signed Future Kenya as its new partner in Kenya. Read More
Office 365 launched in BotswanaMicrosoft has launched its newest Windows operating system, Office 365, in Botswana. Read More
Schneider Electric announces Magelis GTUSchneider Electric has announced Magelis GTU, the new high performance HMI with smartphone-like navigation. Read More
Microsoft brings Office 365 to more African countriesMicrosoft has announced the availability of Office 365 in six new territories across sub-Saharan Africa. Read More
FEATURED STORY2bn priced out of internet access
A new report from the Alliance for Affordable Internet shows that the price of broadband remains prohibitive for billions in developing and emerging countries, with women and rural dwellers hardest hit.
BEST READ NEWS
IN DEPTHKenya’s digital TV battle hots up
Kenya’s journey to Digital TV broadcasting took a new turn this week, when the Communication Authority of Kenya (CAK) accused three local media firms of intent to disrupt the process.
COMPANY NEWSVMware unveils vCloud for NFV with Integrated OpenStack to accelerate service innovation
VMware, the global leader in virtualisation and cloud infrastructure, today debuted VMware vCloud for NFV, an integrated Network Functions Virtualization (NFV) platform that will combine VMware’s production-proven ...