Keep employee performance reviews short and frequent
SOFTWARE| Aug. 9, 2012, 8:50 a.m.
Staff performance reviews are critical in most businesses yet unpopular with the majority of managers who would probably admit they find conducting reviews a tedious task. However, with proper planning and the use of payroll and HR software, performance reviews can be a simple, quick, valuable and motivational experience for managers and employees.
The key is to ensure that the performance review process is simple and quick. “Avoid making the review process too complex or it could become both intimidating for employees and tedious from an execution point of view,” says Phil Meyer, technology director at Sage Pastel Payroll.
The answer is to measure less, more frequently. Keep the process simple and develop a habit of conducting reviews more often as employees generally are more comfortable with this approach.”
If simplified, quick reviews that are regularly conducted enable managers to deliver more value to employees, identifying areas where improvement is necessary and providing the employee with an opportunity to improve in those areas by the next review. A combination of regular short reviews with one in more detail at longer intervals probably offers the greatest value to both employers and employees.
“Despite the fact that performance reviews are not intended to be a tool by which to determine salary increases, they often end up playing that role,” adds Meyer. “The real objective, however, is to regularly identify areas of concern and areas of excellence to the benefit of both employee and employer.”
For employers, Meyer says well-developed personal skills lead to positive performance review outcomes and he points out that where regular reviews are implemented, employees who have received a negative review at least have a chance to turn that into a positive outcome at the next one.
“Human Resources Management (HRM) is a vital component of good business practice but doing it properly and effectively is not always that easy. This is where technology in terms of payroll and HR software solutions can ensure that the correct systems and processes are firmly in place.
Aligning employees to the company vision, mission and objectives is achieved through measurement and regular reviews. It is important for employees to receive recognition for achievement and are made aware of under-achievement and what they need to do to rectify it.
Meyer recommends that reviews should take five to 10 minutes. “Regular appraisals and feedback is the way to keep on track. Employees have opportunities to improve and that improvement is easily traceable over shorter periods of time.”
“Automated payroll and HRM software solutions assist managers by offering pre-defined Key Performance Area (KPA) and Key Performance Indicator (KPI) categories and review templates that are automatically kept on record. Management is therefore able to store all review records and accurately monitor staff performance improvements.
“Employees like to receive written feedback from reviews, even if only by email. Such brief reports provide a base for comparison and both parties know where they stand. The next review will enable both parties to identify the levels of improvement and progress achieved,” concludes Meyer.
Sage Pastel Payroll, a member of the Softline Group and the Sage Group plc, is one of the leading developers of payroll and HR software solutions and services in Africa. Skills, experience and innovation in this field accumulated many years in business confirm Sage Pastel Payroll’s prominent position in the start-up, small, medium and larger market space. Sage Pastel Payroll & HR offer easy-to-use, feature-rich and flexible software solutions.
MORE SOFTWARE NEWS
Infoblox introduces free tool for getting started with IPv6Infoblox Inc., the network control company, today introduced Infoblox 6Map, a free interactive tool to help network administrators and network architects get started with planning the transition from IPv4 to IPv6. Read More
Chams unveils ConfirmMe for ease of identity verificationChams Plc, Nigeria’s leading identity management firm, has unveiled identity verification software called ConfirmMe to the Nigerian public at the company’s headquarters in Lagos. Read More
SystemSpecs begins Remita Corporate Champions CupNigeria’s leading information communication technology (ICT) power house, SystemSpecs, has flagged off this year’s edition of its sporting event, Remita Corporate Champions Cup. Read More
Sage ERP Africa partners with Datalinx to offer embedded warehouse management solutionSage ERP Africa has signed a distribution agreement with Datalinx, offering customers in Africa and the Middle East access to a range of integrated warehousing solutions. Read More
ICT skills in Kenya to grow as ICT Authority and Microsoft sign MOUKenya’s ICT Authority and Microsoft have signed a Memorandum of Understanding (MOU), which will, among other things, see Microsoft offer support in providing a platform that will enable ICT skills training for up to 300 000 teachers. Read More
Mark Bannerman named Country Manager for Red Hat in Sub-Saharan AfricaRed Hat, the world’s leading provider of open source solutions, today announced the appointment of Mark Bannerman to country manager for Red Hat in sub-Saharan Africa. Read More
VMware unveils next wave of innovation for applications and desktop virtualization in Horizon 6VMware, the global leader in virtualization and cloud infrastructure, has announced a new release of VMware Horizon 6. Read More
Westcon only Symantec distributor in SADCWestcon has announced that long-time vendor partner Symantec has extended the value-added distributor’s footprint in the SADC region. Read More
Sage One Accounting, MTN Business to storm African cloud marketThe Sage One Accounting cloud accounting software is now available in a number of major markets throughout sub Saharan Africa, following a partnership between Sage Pastel Accounting and MTN Business. Read More
Introducing VMware vSphere 6 – The foundation for the hybrid cloudVMware has announced VMware vSphere 6, the newest edition of the industry-defining virtualisation solution for the hybrid cloud and foundation for the software-defined data centre. Read More
FEATURED STORYIHS plans to inject fresh $500m to grow capacity
Mohammed Darwish, managing director of IHS Towers, says the firm will soon inject another $500million into the business after raising some $2.5billion to finance expansion drives. Darwish spoke with biztecafrica.com in Lagos.
BEST READ NEWS
IN DEPTHAs curtain falls on MDGs, what next?
Dr. Bjorn Lomborg, president of the Copenhagen Consensus Centre, speaks to Biztechafrica about setting smart targets.