National Treasury prepares for e-procurement

The National Treasury is set to roll out electronic procurement in July this year as part of efforts to automate and streamline Government financial management processes and procedures.

The Cabinet Secretary, The National Treasury, Mr Henry Rotich, says electronic procurement (e-procurement), which is being implemented under the Integrated Financial Management Information System (IFMIS), will provide an efficient and streamlined purchasing and payment system by fully automating the process.

“This will increase control and visibility over the entire life-cycle of a procurement transaction from procurement planning to payment,” Mr Rotich said today during the opening of the supplier training and sensitization forum in Nairobi.

“Electronic procurement will therefore play a key role in prudent government financial management and resource allocation.”

He said training and sensitisation of suppliers are being conducted in readiness for the roll out of a fully automated procurement system to ministries, departments and agencies (MDAs) and Counties in July. “As suppliers you must now be ready for this Electronic Procurement Go–Live,” he added.

The National Treasury, through IFMIS, is holding nationwide one-day supplier training and sensitisation between 12th and 21st May in 13 regions. The venues include Nairobi, Machakos, Mombasa, Malindi, Garissa, Embu, Nyeri and Isiolo. The others are Nakuru, Eldoret, Kakamega, Kisumu and Kisii. Similar forums were also held today in Nakuru and Embu.

Electronic procurement introduces a new era to public procurement by ending the manual procurement challenges the country has experienced in the past.  He said the IFMIS system is now well established having been rolled out to MDAs and Counties. IFMIS is at the centre of government financial management in areas of planning, budgeting, expenditure management and procurement among others.

The Principal Secretary, The National Treasury, Dr Kamau Thugge, said key procurement functionalities have been configured in the IFMIS system ready for implementation. They include procurement planning, supplier management, requisition management, quotation management, purchase order (PO) management, receipt management as well as invoicing and payments
management, inventory management, contract management, reconciliations and period end close.

“Let us all embrace electronic procurement. This will ensure that procurement of goods and services is done fairly, equitably, transparently, competitively and in a cost effective manner,” said Dr
Thugge.

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